Preamble
We the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio, do hereby constitute ourselves the Madison County Amateur Radio Club, Inc and do enact this constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general cooperation between members, to promote radio knowledge, fraternalism, and individual operating efficiency, and to so conduct Club programs and activities as to advance the general interest and welfare of amateur radio in the general community.
ARTICLE I: Name
Section 1. The name of the corporation shall be the Madison County Amateur Radio Club, Inc.
ARTICLE II: MEMBERSHIP
Section 1. All persons interested in Amateur Radio shall be eligible for membership. Membership shall be by application or such terms as the Club shall provide in the By-
laws. An individual interested in radio techniques solely with a personal aim and without pecuniary interest.
ARTICLE III: OFFICERS
Section 1. The officers of the Club shall be: President, Vice-president, Secretary/Treasurer, Activities Manager, Publications Editor, W9VCF Trustee, and Chairman of the Technical Committee, all of whom shall be considered the Board of Directors.
Section 2. The Executive leadership shall be elected for a 3-year term by a majority of ballots cast. The newly elected President will be the Vice-President the first year, President the second year, and Immediate Past President the third year.
Section 3. All other officers of the Club and two (2) additional members of the Technical Committee shall be elected for a term of one year by a majority of votes cast.
Section 4. In case of a vacancy in any office, the successor for the remainder of the year shall be appointed by the Board of Directors.
Section 5. Officers may be removed on motion by a three-fourths vote of the membership attending a regular meeting.
ARTICLE IV: DUTIES of OFFICERS
Section 1. The president shall preside at all meetings of the Club and conduct the same according to the rules adopted. He/She shall enforce due observance of this Constitution and by-laws, decide questions of order, and perform all customary duties pertaining to the office of President. He/she shall sign all official documents that are adopted by the Club.
Section 2. The Vice-president shall assume all the duties of the President in the absence of the latter. He/she will be responsible for having a net control for the Wednesday night net and administering the Awards Program.
Section 3. The Immediate Past President is an advisory position to the President and is not a member of the Executive Committee.
Section 4. The Secretary/Treasurer shall keep a record of the proceedings of all meetings, keep a roll of members, read and answer all correspondence, and read a summary of all communications that have taken place since the last meeting. In addition, he/she shall keep the Constitution and by-laws of the Club and have the same available for reference at all regularly scheduled meetings as well as any special meetings which may ensue. He/She shall cause all amendments, changes, and additions to be noted thereon; and he/she shall permit consultation there on by any and all members upon their request. Furthermore, he/she shall receive and receipt all money paid to the Club. He/She shall keep an accurate account for all money received and expended. He/She shall pay no bills without proper authorization (by the Club or its officers constituting a business committee). At the end of the year, he/she shall submit to the Club an itemized statement of disbursements and receipts. At the expiration of his/her designee term in office, he/she shall turn over all applicable documentation and equipment in his/her possession belonging to the Club to his/her successor.
Section 5. The Activities Committee shall consist of a Chairman and appointed committee members as needed. The Chairman shall coordinate Club member activities including meeting presentations. The Chairman shall be responsible for promoting club activities and maintaining the Club Calendar.
Section 6. The Publications Editor is responsible for publishing the newsletter and maintenance of any other digital presence supported by the club.
Section 7. The Trustee shall maintain the W9VCF Club call letters and coordination of the Club’s repeaters and stations. The Trustee shall be responsible for maintaining credentials for all digital presence supported by the Club.
Section 8. The Technical Committee shall consist of a Chairman, two (2) elected members, and appointed committee members as needed. The Technical Committee shall be responsible for maintaining all Club equipment and Membership assistance according to Article VI of the Constitution. The Technical Committee shall be responsible for the sale of all unused or outdated equipment as directed by the Membership. The Technical Committee shall make recommendations to the Membership on the acquisition of new equipment.
ARTICLE V: DUES
Section 1. The Madison County Amateur Radio Club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objectives as set forth in the Preamble thereof. Dues will be collected at or before the first regular meeting of the year. A member who has not paid their dues by the first regular meeting will be considered delinquent in dues. A member delinquent in dues for more than 12 consecutive months will be considered not current in dues. Members not current in dues are subject to expulsion from the Club.
ARTICLE VI: MEMBERSHIP ASSISTANCE
Section 1. This Club shall enact appropriate rules to minimize interference in operation Between stations of its members. It shall formulate adequate plans for disposition of any cases of interference to other radio services where reported as caused by any amateur station operation in the area of Club jurisdiction. The Club, through designated technical committees, interference committees, public relations committees, and operating committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiation from Club member stations. The Club shall also maintain a program to foster and guide public relations in those channels favorable to amateur work.
ARTICLE VII: AMENDMENTS
Section 1. This Constitution or the By-Laws may be amended by a two-thirds majority vote of the Club members at a meeting, provided all members have been notified of the intent to amend the Constitution and/or By-Laws at a specified meeting. Proposals for amendments shall be submitted in writing at a regular meeting and may not be voted upon until the next regular meeting.
ARTICLE VIII RULES
Section 1. Robert’s Rules shall govern proceedings.